A procurement health check is a structured review of how your organization buys, manages suppliers and governs commercial commitments. It should identify what works, where value or control is being lost, and which improvements deserve attention first.
What gets reviewed?
PC5 reviews ten connected areas: operating model, spend visibility, sourcing, supplier management, contract lifecycle, third-party risk, procurement intake, governance, technology and reporting.
These areas should be assessed together. A sourcing team may negotiate strong terms but still lose value if contracts are hard to find, obligations are not tracked or business teams buy outside agreed arrangements. Better software alone will not resolve unclear ownership or an approval process that people cannot follow.
What information should you prepare?
- A recent spend extract, with supplier names, categories and business owners where available.
- A contract list showing renewal dates, notice periods and significant commitments.
- Current procurement policies, approval limits and process documents.
- An overview of the team, systems and reporting used today.
- Known supplier issues, audit findings and upcoming business changes.
The information does not need to be perfect before the review starts. Missing records and inconsistent data are findings in their own right. Agree on secure access and share only the information needed for the engagement.
What should you receive?
A useful assessment gives you more than a maturity score. PC5's Procurement Health Check includes a current-state assessment, maturity scorecard, opportunity and risk register, prioritized recommendations, a 90-day action plan and an executive readout.
Each priority should explain the business issue, the evidence behind it, the proposed action and the owner. Where benefits can be estimated, distinguish a supported estimate from a validated outcome. State assumptions and data gaps explicitly.
How do you prioritize the findings?
Consider value, risk, effort, dependencies and the organization's ability to implement the change. An imminent renewal deadline may need attention before a larger process redesign. A control gap affecting a critical supplier may matter more than a small saving.
The first 90 days should contain a manageable set of actions with named owners and decision dates. Separate immediate improvements from changes that require budget, technology or broader executive approval.
How long does it take?
PC5's typical health-check engagement is two to four weeks. Timing depends on scope, information availability and stakeholder access. The written proposal confirms the actual approach, schedule and fee.
What happens after the assessment?
Your team can implement the recommendations, or PC5 can support specific next steps. A commercial opportunity may lead to a Commercial Value Sprint; recurring process problems may call for procurement transformation. See the full Procurement Health Check scope and deliverables.